All units are hereby reminded that when engaging in contracting, subcontracting, or outsourcing(for instance：Yuntech’s related engineering construction and maintenance, machinery and instrument installation and upkeep, environmental maintenance and waste removal, or provision of manpower services by contractors or agencies, etc.), whenever contractors or outsourced personnel enter the campus to perform construction or operations, it is mandatory to rigorously implement the relevant occupational safety and health measures in accordance with regulations to prevent violations of laws and mitigate liability risks.

Please ensure strict compliance with the following safety and health protocols:

Before Commencement of Work:

1. Hazard Notification

   The responsible unit must verbally and in writing inform the contractor of the working environment, potential hazards, and the safety and health measures to be adopted. Additionally, the “Contractor’s Work Environment Hazard Analysis Notification Form” and “Contractor’s Occupational Safety, Health, and Environmental Commitment Letter” must be completed and submitted to the Environmental and Safety Technology Center for record three days prior to the commencement of construction activities.

2. Application for Hazardous Operations

   If the work involves hot work(direct or indirect generation of open flames or ignition sources), elevated work(height exceeding2meters), hoisting operations, confined space work(non-routine tasks with restricted entry and exit and lacking natural ventilation), scaffolding assembly, or forklift entry onto campus, a separate “Contractor Hazardous Work Application Form” must be completed and submitted to the Environmental and Safety Technology Center for record three days prior to the commencement of work (excluding holidays).

3. Coordination Meeting and Site Entry

   The responsible unit shall convene a coordination meeting with the contractor and prepare the “Contractor Occupational Safety Coordination Meeting Minutes” to confirm the scope, items, dates, locations, and necessary protective measures for the work. Even if the responsible person does not immediately monitor the contractor’s site entry, they may still bear liability in the event of a safety incident; therefore, diligent management is essential.

4. Relevant Certifications

Please verify in advance the necessary certifications required for the work, such as：hoisting operations require the “three certificates”(mobile crane inspection certificate, operator qualification certificate, and hoisting personnel qualification certificate), and ensure all certificates are valid and within their effective period before proceeding.

During Operations:

1. Ensure that contractors wear all necessary personal protective equipment throughout the duration of their work within the premises.
2. Clearly demarcate work zones with appropriate warning signs or barriers(for example：traffic cones or fencing), and prohibit access to unauthorized personnel.
3. During contractor operations, Yuntech must not(nor promise to)provide any machinery, materials, or personnel assistance to avoid ambiguity in liability should an accident occur.
4. The responsible unit shall intensify inspections during the work period, and immediately notify relevant parties if any violations of laws or potential hazards to personnel are detected.
5. During major construction projects, if entry into the construction area is necessary to monitor progress, prior consent from the construction unit must be obtained, and personnel must be accompanied throughout. Until formal handover, Yuntech staff are prohibited from unauthorized use of related facilities to prevent hazards.

All units are urged to collaboratively uphold campus construction safety to avert occupational accidents and the ensuing legal liabilities.

Note:

Relevant contracting documents are available on the Environmental and Safety Technology Center homepage of Yuntech\Forms Download\Contract Management Forms; please download and utilize as needed.

~The Environmental and Safety Technology Center Cares for You~